Last updated: July 2, 2024
When travelling, we recommend that you consider the use of one of our preferred airlines.
These preferred airlines offer discounts off select airfares and are only available through UBC's travel program booking methods. To protect credit card and personal data, employees will need a profile for both the traveller and travel arranger.
To be compliant with UBC Business Expenses Policy (FM8) and Business Expense Rules travellers and/or travel arrangers should choose flights by the lowest fare (UBC preferred or non-preferred airlines) and on the most direct route. The selection of fare type and airline should not be solely based on the accumulation of frequent traveller points or benefits.
Discounts
- Discounts are offered on UBC preferred airlines, on select airfare types, and are subject to availability
- Where available the discounts will automatically be applied to the fare quotes visible in Concur or advised by the travel advisor.
- Discounted fares are only available through Concur or DirectTravel.
Participating Airlines
- Air Canada
- Includes codeshare flights with United and the Lufthansa group (Austrian, Brussels, Swiss, Euro wings)
- Cathay Pacific
- Delta
- Includes codeshare flights with Air France, KLM, and Virgin Atlantic
- EVA Air
- Porter
- WestJet
Review Air Canada Fair Attributes for North America
Frequent Traveller Programs
UBC's Travel policy allows for the accumulation of frequent traveller points, however, airfare selection should not be based on the frequent traveller programs but on the lowest fare and the most direct route. The points earned by UBC-related travel should be put towards future UBC travel.
Register for frequent traveller programs with any or all of the airlines below. To ensure the automated accumulation of points, insert the membership number into your UBC Concur traveller profile.
To avoid booking errors and non-tracking of points, use your full legal name for your frequent traveller accounts, which match your travel documents and your Concur Traveller profile.
Travelling between Vancouver and Victoria or Nanaimo?
HeliJet Air discounts are available for university-related travel and travellers can save 20-45% off full fares by using the booking code below:
- BCGOV35 | Save 35% off the Full Fare from Oct 1, 2024 to May 15, 2025
Proof of UBC employment or guest travel in the form of a UBC ID and/or a note on UBC letterhead is required when checking in.