Business Expense Rules

Rules to help ensure UBC uses public funds reasonably, appropriately and efficiently. 

Most employees at UBC will need to use university funds from time to time to conduct university business. UBC’s Business Expense Rules form the framework for incurring and reimbursing these expenses.

When considering what is reasonable and appropriate, consider the following:

  • Does the expense need to be incurred and is there value for UBC?
  • Is there an alternative that is less expensive but still appropriate, safe and convenient?
  • Would this expense be considered excessive or unreasonable from the general public’s view?
  • Is it an arms-length transaction (i.e. no conflict of interest) that conforms to sound business practice?

Except as otherwise expressly set out in these Rules, use of Faculty Professional Development Funds is governed by any applicable Faculty Professional Development Fund rules that are in place from time to time. If there are no rules regarding a specific use of the Faculty Professional Development Funds, then these Rules will apply.

This section contains an overview of the key sections of the Business Expense Rules. In case of any discrepancy, the full expense rules will always take precedent.