Your Pay

Everything you need to know about how and when you get paid, including how to understand your pay statement and other pay-related information.

New to the Canadian workforce? Watch and learn from this video, courtesy of the Canadian Payroll Association.

Payment Dates

If you are on salary, you will be paid on the 15th and last day of the month. If you are paid hourly, paydays are the 8th and 23rd of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.

Payment Method

Typically you will be paid by direct deposit—the electronic transfer of payment directly from UBC to your designated Canadian bank account.

If you submit your direct deposit form to your hiring department, on occasion the form may not arrive prior to a  payroll cut-off, in which case a cheque would be produced and sent by mail to your home/postal address as it is on your employee record. 

Participation in direct deposit is a condition of employment.

Your pay will be deposited directly into your designated eligible Canadian checking or savings account. Complete the form and send it to your hiring manager or department. The form will be submitted by your hiring department along with your hiring package to the Payroll department.

Please ensure that your home address is accurate on your record.  We require this as it will be used for T4 purposes and for any payroll cheques produced. 

Direct Deposit Authorization Form

Viewing your Direct Deposit

You can view information regarding pay that has been directly deposited at Faculty and Staff Self Service. Learn more about the faculty and staff service portal.

Setting up a bank account on campus

If you need to set up an account, there are several bank branches conveniently located on campus:

  • CIBC: 5796 University Boulevard (University Village)
  • ScotiaBank: 5960 University Blvd (at Gate 1)
  • Bank of Montreal: 2142 Western Pky (University Village)
Pay Statement

Your pay statement details your earnings, taxes and deductions. They are ONLY available online at www.msp.ubc.ca. Pay statements are generally available online four to six days prior to payday.

Overpaid Earnings

If you are advised that you’ve been overpaid, you can reimburse The University of British Columbia by sending or bringing a cheque to your payroll representative at Financial Operations. Our address is 5th floor-TEF3, 6190 Agronomy Road. Our office is open from 8:30 a.m. to 4:30 p.m.

Understanding Tax Slips

Tax slips (T4 and T4A slips) are issued to all employees with eligible earnings after the end of the calendar year (usually February). Tax slips can be viewed and printed online at www.msp.ubc.ca.

Learn more about your tax slips

Requesting a Record of Employment

If your UBC employment has been terminated and you plan to make a claim for Employment Insurance, the Canada Employment Centre requires a record of your employment history and earnings. A record of employment is only issued to terminated employees with a minimum of a 7-day break between employments.

Request a Record of Employment

Request for Information

Financial Operations Administration will provide a standard verification of employment letter upon request. The letter will confirm the following information:

  • Name
  • Faculty/Department
  • Title/Appointment position
  • Salary
  • Start Date
  • End Date (if applicable)

Further information, if required, should be provided in a separate verification letter by the employee's department administrator or supervisor.

If desired you can request a Statement of Earnings which provides you with information on gross pay, deductions and net pay for the current year only.

Former employees can request copies of previous years T4 and T4A.

If you wish to authorize a 3rd party to have access to personal data, please complete the 3rd Party Authorization Form.

If you have any questions please contact Payroll.