Everything you need to know about how and when you get paid, including how to understand your pay statement and other pay-related information.
All employees at UBC will be paid on the 15th and last day of the month. If you are paid hourly, your payday on the 15th will include hours worked from the 24th day of the previous month to the 8th day of the current month. Your end of the month pay will include hours worked from the 9th to the 23rd of the current month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Typically you will be paid by direct deposit—the electronic transfer of payment directly from UBC to your designated Canadian bank account.
Participation in Direct Deposit is strongly encouraged as it is the most effective and efficient way to ensure you receive your pay in a timely manner.
Your pay will be deposited directly into your designated eligible Canadian checking or savings account. Completing and submitting your banking information will now be one of your on-boarding tasks for new employees at UBC.
If you are an existing employee and wish to change your bank account details please sign into Workday and use the Payment Elections action tab to edit or remove your account information.
Please ensure that your home address is accurate on your record in Workday. Update your Personal Information by clicking the Personal Information Worklet on the Workday landing page.
If you are leaving Canada do not close your bank account or cancel your direct deposit prior to receiving all wages, salary, overtime, vacation and any other earnings that you are entitled to receive from UBC.
- Ensure your bank account remains open in order for Payroll to process all earnings owed and direct deposit the funds to your account.
- Leave advance instruction with your bank to close your account on a specific date. Simply advise the bank you are expecting your final incoming payroll direct deposits and choose a date after the final deposit date to close your account.
- Ensure your bank has your new contact information, forwarding address and new bank account number in the event they need to connect with you after you have left Canada. If you are opening a new account upon arrival at your new destination, you can simply transfer your account balance via online banking.
- Remember to keep your CWL log in so you can access the Workday portal to obtain your T4/T4A for preparation of your Canadian Income Tax Return. The Workday portal is available to you for 18 months after your last pay period worked.
- T4/T4As are issued by February 28th each year.
- Ensure your personal profile in Workday is accurate and up-to-date in the event UBC needs to contact you.
Tax slips (T4 and T4A slips) are issued to all employees with eligible earnings after the end of the calendar year (usually February). Tax slips can be viewed and printed from your Workday account.
Financial Operations Administration will provide a standard verification of employment letter upon request. The letter will confirm the following information:
- Title/Appointment position
- Start date
- End date (if applicable)
Further information, if required, should be provided in a separate verification letter by the employee's department administrator or supervisor.
If desired you can request a Statement of Earnings which provides you with information on gross pay, deductions and net pay for the current year only.
Verification of Employment, Earnings and Record of Employment:
If your UBC employment has been terminated and you plan to make a claim for Employment Insurance, the Canada Employment Centre requires a record of your employment history and earnings. A record of employment is only issued to terminated employees with a minimum of a 7-day break between employments. No paper record is produced. Electronic submissions go directly to Service Canada.
If you have any questions please contact Payroll.