Everything you need to know about how and when you get paid, including how to understand your pay statement and other pay-related information.
New to the Canadian workforce? Watch and learn from this video, courtesy of the Canadian Payroll Association.
When do I get paid?
If you are on salary, you will be paid on the 15th and last day of the month. If you are paid hourly, paydays are the 8th and 23rd of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
How do I get paid?
Typically you will be paid by direct deposit—the electronic transfer of payment directly from UBC to your designated Canadian bank account.
On occasion the form potentially may not arrive before a payroll cut-off, in which case a cheque would be produced and sent by mail to your home/postal address as it is on your employee record.
Participation in direct deposit is a condition of employment.
Your pay will be deposited directly into your designated eligible Canadian checking or savings account. Complete the form and send it to your hiring manager or department. The form will be submitted by your hiring department along with your hiring package to the Payroll department.
Please ensure that your home address is accurate on your record. We require this as it will be used for T4 purposes and for any payroll cheques produced.
Changing your Direct Deposit Arrangements
- If your bank or account details change, please advise payroll to amend your direct deposit before you close or change your account. Otherwise, you may not be able to access funds on payday.
- Employees returning to UBC after a break in service (within one year) only need to provide direct deposit information if their account or financial institution information changed.
- Address changes should be updated as soon as possible to keep records accurate.
Viewing your Direct Deposit
You can view information regarding pay that has been directly deposited at Faculty and Staff Self Service
Setting up a Bank Account on Campus
If you need to set up an account, there are several bank branches conveniently located on campus:
- CIBC: 5796 University Boulevard (University Village)
- ScotiaBank: 5960 University Blvd (at Gate 1)
- Bank of Montreal: 2142 Western Pky (University Village)
Your Pay Statement
Your pay statement details your earnings, taxes and deductions. They are ONLY available online at www.msp.ubc.ca. Pay statements are generally available online four to six days prior to payday.
Understanding your Tax Slips
Tax slips (T4 and T4A slips) are issued to all employees with eligible earnings after the end of the calendar year (usually February). Tax slips can be viewed and printed online at www.msp.ubc.ca.
Requesting a Record of Employment
If your UBC employment has been terminated and you plan to make a claim for Employment Insurance, the Canada Employment Centre requires a record of your employment history and earnings. A record of employment is only issued to terminated employees with a minimum of a 7-day break between employments.
If you have any questions please contact Payroll.