UBC recommends the use of the UBC VISA corporate credit card program to pay for UBC related travel through Concur or Direct Travel.
Payment Options
There are two distinct credit card types:
- Individual card for UBC employees who travel frequently.
- Departmental card for UBC guest, non-employee, student or infrequent employee travel.
Department Managers and/or Administrators should advise the employee/traveller which UBC credit card type they should use. If the employee is authorized to have a UBC individual card the application process must commence though the employee portal in Workday.
Credit card security and storage
- Credit card numbers are automatically encrypted and securely stored in Concur and with Direct Travel
- Employees no longer need to physically share card numbers which reduces the risk of fraud
- Once the credit card information is entered into Concur, it is available for both Concur and Direct Travel booking options
- Individual UBC credit card numbers should be stored in the traveller’s Concur profile (not the arranger’s profile)
- UBC departmental card numbers should be stored in the arranger’s (Department Manager and/or Administrator) Concur profile