Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
May. 5, 2021
Wed 8:00 am
Customer Accounts and Revenue Accounting Closed
Customer accounts and revenue accounting activities are completed and closed for April.
Month End / Year End
May. 5, 2021
Wed 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs for April must be submitted without errors to Data Management.
Month End / Year End
May. 5, 2021
Wed 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs for April must be submitted without errors to Data Management.
Month End / Year End
May. 6, 2021
Thu 5:00 pm
Accounting Journals Loaded
Data management will finish loading all accounting journal EIBs to Workday for April.
Month End / Year End
May. 7, 2021
Fri 12:00 pm
ISDs Loaded
Data management will finish loading all ISD EIBs to Workday for April.
Month End / Year End
May. 7, 2021
Fri 5:00 pm
Procurement Activities Closed
Procurement activities are completed and closed for April.
Month End / Year End
May. 7, 2021
Fri 5:00 pm
Cutoff for ISD Approvals
All ISDs submitted via manual entries or EIBs must be approved in Workday in order to be posted in April. Unapproved ISDs will post to the next period.
Month End / Year End
May. 8, 2021
Sat 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
May. 10, 2021
Mon 8:00 am
Banking and Settlement Closed
Banking and settlement activities are completed and closed for April.
Month End / Year End
May. 10, 2021
Mon 5:00 pm
Cutoff for Accounting Journal Approvals
All accounting journals submitted via manual entries or EIBs for April must be approved in Workday. Unapproved accounting journals and in progress accounting adjustments will be cancelled.
Month End / Year End

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