Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Sep. 23, 2021
Thu 8:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments.
Period End
Sep. 23, 2021
Thu 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Sep. 24, 2021
Fri 5:00 pm
Period+1 Opens for All Companies
Open next period for all companies
Period End
Sep. 24, 2021
Fri 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Sep. 27, 2021
Mon 5:00 pm
Payroll Activities Closed
Payroll activities are completed and closed
Period End
Sep. 27, 2021
Mon 5:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period
Period End
Sep. 27, 2021
Mon 5:00 pm
Cutoff for Expense Report Approvals
Expense reports must be approved in order to be included in the period
Period End
Sep. 27, 2021
Mon 5:15 pm
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed in the system. Expense reports approved after this deadline will be posted in the next period.
Period End
Sep. 27, 2021
Mon 5:15 pm
Supplier Activities Closed
Supplier activities are completed and closed in the system. Supplier invoices approved after this deadline will be posted in the next period.
Period End
Sep. 28, 2021
Tue 5:00 pm
Cutoff for Cash Sales Approvals
Cash sales must be approved in order to be included in the period
Period End

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