Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End). The Year End Timelines and Procedures memo from the 2019/2020 fiscal year is available here for reference.

Preparing for Workday: Key Finance Milestones

As UBC prepares for Workday go-live, key finance milestones have been provided by the Integrated Program Renewal (IRP). These dates have been provided below, but full information is available on the IRP webslte (please note that CWL login is required).

Date Day Time Deadline Meaning Type
Sep. 30, 2020
Wed 4:00 pm
Payment date for salaried employees
If you are on salary at UBC, you will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Oct. 2, 2020
Fri 11:00 am
Hyperion 2.0 Workshop
Hyperion 2.0 - Position Forecast. For more information visit the Hyperion 2.0 page in the Preparing for Workday section.
Budgeting and Reporting
Oct. 9, 2020
Fri 11:00 am
Hyperion 2.0 Workshop
Hyperion 2.0 - Funding Allocations and Transfers. For more information visit the Hyperion 2.0 page in the Preparing for Workday section.
Budgeting and Reporting
Oct. 9, 2020
Fri 11:45 pm
Submit fully approved e-Procurement request for PO / Change Order before Workday go-live
For any expected or required goods or services, plan to order early and ensure timely submission of requests for POs / change orders, PO invoices, and changes to vendors.
Procurement and Accounts Payable
Oct. 9, 2020
Fri 11:45 pm
Submit approved PO invoices before Workday go-live
For any expected or required goods or services, plan to order early and ensure timely submission of requests for POs / change orders, PO invoices, and changes to vendors.
Procurement and Accounts Payable
Oct. 9, 2020
Fri 11:45 pm
Submit all required information for vendor creation or change before Workday go-live
For any expected or required goods or services, plan to order early and ensure timely submission of requests for POs / change orders, PO invoices, and changes to vendors.
Procurement and Accounts Payable
Oct. 14, 2020
Wed 11:45 pm
Submit complete and approved manual expense claims, non-PO invoices (T/Q req), and manual JVs, and to upload templates before Workday go-live
Ensure timely submission to allow for processing in October ahead of go-live. Any expenses incurred after the deadline should be held until go-live and should be submitted as expense claims in Workday.
Procurement and Accounts Payable
Oct. 16, 2020
Fri 11:45 pm
Create OPT expense claims and OPT non-PO invoices before Workday go-live
Ensure timely submission to allow for processing in October ahead of go-live. Any expenses incurred after the deadline should be held until go-live and should be submitted as expense claims in Workday.
Procurement and Accounts Payable
Oct. 16, 2020
Fri 11:45 pm
Submit Cash or Cheque deposits to FinOps
The deadline for units that submit cash/cheque deposits to Fin Ops for processing (including paper T Forms) for revenue data entry into Peoplesoft.
Banking and Leases
Oct. 22, 2020
Thu 11:45 pm
Approve OPT expense claims and non-PO invoices before Workday go-live
Ensure timely approval for expenses submitted by Oct 16 to allow for processing in October ahead of go-live. Any expenses not approved by the deadline will need to be re-submitted as expense claims in Workday.
Procurement and Accounts Payable

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