Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of - especially with regards to the end of the financial year (Fiscal Year End).

The dates below relate to the 2019/2020 financial year.
CYE = Calendar Year End (December 24, 2019)
FYE = Fiscal Year End (March 31, 2020)

Date Day Time Deadline Meaning Type
Nov. 22, 2019
Fri 4:00 pm
Payment Date for Hourly Employees
If you are paid hourly, paydays are the 8th and 23rd of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Nov. 25, 2019
Mon 3:00 pm
Monthly PCard Reconciliation
Financial Operations uses the 25th as the monthly reconciliation deadline for the PCard program.
Credit Cards
Nov. 29, 2019
Fri 4:00 pm
Payment Date for Salaried Employees
If you are on salary at UBC, you will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Dec. 3, 2019
Tue 12:00 pm
Online Cutoff for November 2019
Last day for FMS-certified groups to enter transactions (includes journal vouchers, requisitions for payment, etc.) for November 2019.
FMS-Certified
Dec. 4, 2019
Wed 5:00 pm
CYE Specials/Sales that do not Require Tendering (<$75,000 CAD)
Last day to submit Purchase/Service Requisitions that do not require tendering, that need a PO to be issued by Tuesday, Dec 24, 2019.
Procurement and Accounts Payable
Dec. 20, 2019
Fri 3:30 pm
December PCard Reconciliation Deadline
In December we use the reconciliation deadline of Dec 20 to accommodate the holiday campus closure.
Credit Cards
Jan. 3, 2020
Fri 12:00 pm
Online Cutoff for December 2019
Last day for FMS-certified groups to enter transactions (includes journal vouchers, requisitions for payment, etc.) for December 2019.
FMS-Certified