Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

The Year End Timelines and Procedures memo from the 2019/2020 fiscal year is available here for reference.

Date Day Time Deadline Meaning Type
Nov. 30, 2020
Mon 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Dec. 1, 2020
Tue 6:00 am
Hyperion 2.0 go-live date
The new instance of Hyperion (Hyperion 2.0) goes live for users.
Budgeting and Reporting
Dec. 1, 2020
Tue 12:00 pm
Month End: EIB Submission
EIBs for November month end must be submitted to Data Management.
Month End / Year End
Dec. 4, 2020
Fri 5:00 pm
Month End: EIB Upload
EIBs for November month end will be loaded into Workday by Data Management.
Month End / Year End
Dec. 7, 2020
Mon 5:00 pm
Month End: Journal Approval
All journals must be approved by the community.
Month End / Year End
Dec. 8, 2020
Tue 11:15 am
Month End: Journal Cancellation
Unapproved Journals are cancellled.
Month End / Year End
Dec. 8, 2020
Tue 5:00 pm
Month End: Ledgers closed
Ledgers are closed for entry for the community
Month End / Year End
Dec. 8, 2020
Tue 11:45 pm
Time Entry and Submission
Deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Dec. 9, 2020
Wed 11:45 pm
Time Approval and Data Entry
Deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Dec. 15, 2020
Tue 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll

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