Travel

UBC Travel is your convenient “one-stop-shop” for planning and booking University-related travel (air, lodging, and vehicle rental), quickly, conveniently, and cost-effectively.  

Services, including a low-fare guarantee when using Direct Travel agent and/or Concur online, are available for faculty, staff, students, and guests. UBC recommends paying for travel with the UBC Visa card to better utilize UBC funds and manage air travel credits. 

COVID-19 Global Travel Advisory: Effective March 1, 2021, The Canadian government has removed its advisory against non-essential travel for Canadians that has been in place since March 2020.  We continue to encourage any UBC related travel to be booked utilizing the university travel services (online with SAP-Concur or an advisor at Direct Travel) to ensure travellers and travel arrangers receive up-to-date travel advisory information and support in case of emergencies.

Please continue to review the Faculty and Staff Travel Guide and use the following university free planning travel tools to obtain a consolidated view of the various travel requirements.

Official travel advisories are in effect. Visit the Government of Canada website for further details.

Access the Government of Canada’s latest digital tools that help Canadians access services and get information on COVID-19, including links to ArriveCAN and the COVID Alert app.

Review a summary for key travel guidance, available support services and processes, to identify, assess and control travel risk, including risks associated with COVID-19.

SAP-Concur is UBC's online travel booking tool. Faculty and staff must register to take advantage of travel and booking services. Non-employee travel is booked through the Guest booking feature and no profile registration is required.

Faculty, staff, students and UBC guests can plan or book their UBC related travel through SAP-Concur or through an advisor at Direct Travel

Review the current meals per diem rates or get reimbursed for actual meal costs by submitting a detailed and valid receipt.

Mar. 18, 2022

Business Expense Rules will go live on April 1, 2022

In October 2021, we invited UBC members to review the proposed Business Expense Rules and provide their comments. We want to thank the community...
Jun. 17, 2021

Update on Air Canada Refunds for UBC

The onset of COVID-19 in 2020 changed travel plans for many members of the UBC community, and users have had a variety of guidelines and policies to...
Nov. 2, 2020

Workday is Now Live

Workday is now live, retrofitting and integrating 42 applications across the university. Some of these systems were 25 years old or more. This major...