Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Mar. 5, 2021
Fri 11:45 pm
PD Fund Claim Submission Deadline
The deadline for staff and research associates to submit Professional Development Fund claims for inclusion in the 2020/21 fiscal year.
Month End / Year End
Mar. 8, 2021
Mon 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Mar. 9, 2021
Tue 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Mar. 12, 2021
Fri 11:00 pm
PD Fund Claim Approval Deadline
The deadline for managers to review and approve PD Fund claims in Workday in order for them to be included in the 2020/21 fiscal year. Note there is a planned, brief Workday outage on Friday, March 12 at 11:00pm to Saturday, March 13 at 7:00am.
Month End / Year End
Mar. 15, 2021
Mon 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Mar. 19, 2021
Fri 5:00 pm
Cutoff for expense report approvals
Expense reports must be approved in order to be included in March.
Month End / Year End
Procurement and Accounts Payable
Mar. 19, 2021
Fri 5:00 pm
Cutoff for supplier invoice approvals
Supplier invoices must be approved in order to be included in March.
Month End / Year End
Procurement and Accounts Payable
Mar. 21, 2021
Sun 8:00 am
Period opens for April
The April 2021 period opens for all companies.
Month End / Year End
Mar. 22, 2021
Mon 8:00 am
Supplier and ad hoc payment activities close
Supplier and ad hoc payment activities are completed and closed for 2020/21 year end.
Month End / Year End
Procurement and Accounts Payable
Mar. 22, 2021
Mon 8:00 am
Travel and expense activities close
Travel & expense management activities are completed and closed for 2020/21 year end.
Month End / Year End
Procurement and Accounts Payable

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