Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Dec. 2, 2021
Thu 5:00 pm
Cutoff for Cash Sales Approvals
Cash sales must be approved in order to be included in the period.
Period End
Dec. 2, 2021
Thu 5:00 pm
Cutoff for Customer Invoice Approvals
Customer invoices must be approved in order to be included in the period (only applicable for Building Ops, FoM, EWS, Services Levy).
Period End
Dec. 3, 2021
Fri 8:00 am
Customer Accounts and Revenue Accounting Closed
Cash sales and customer invoices activities are completed and closed.
Period End
Dec. 3, 2021
Fri 12:00 pm
ISDs EIBs Loaded by Data Management
Data management to finish loading all ISD EIBs to Workday
Period End
Dec. 3, 2021
Fri 12:00 pm
Accounting Journals EIBs Loaded by Data Management
Data management to finish loading all accounting journal EIBs to Workday.
Period End
Dec. 6, 2021
Mon 8:00 am
Banking and Settlement Closed
Banking and settlement activities are completed and closed.
Period End
Dec. 6, 2021
Mon 4:45 pm
Cutoff for ISD Approvals
All ISDs submitted via manual entries or EIBs must be approved in Workday in order to be posted in the period. Unapproved ISDs will post to the next period.
Period End
Dec. 6, 2021
Mon 5:00 pm
ISD Activities Closed
Procurement activities, of which ISDs are a part of, are completed and closed.
Period End
Dec. 7, 2021
Tue 4:00 pm
Cutoff for Accounting Journals and Adjustments Approvals
All accounting journals submitted via manual entries or EIBs must be approved in Workday. Unapproved accounting journals and in progress accounting adjustments will be cancelled.
Period End
Dec. 7, 2021
Tue 4:45 pm
Cutoff for AEP Integrations
All AEP integrations must be completed. Cutoff dates depend on which Workday module is impacted by data transfer (Accounting Journals, Supplier Invoices, Customer Accounts, ISDs, etc).
Period End

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