Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2022)
FYE = Fiscal Year End (March 31, 2023)

Date Day Time Deadline Meaning Type
Feb. 29, 2024
Thu 10:00 am
Payroll Activities Closed
Payroll activities are completed and closed
Period End
Mar. 1, 2024
Fri 4:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period
Period End
Mar. 1, 2024
Fri 4:00 pm
Cutoff for Expense Report Approvals
Expense reports must be approved in order to be included in the period
Period End
Mar. 1, 2024
Fri 4:15 pm
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed
Period End
Mar. 1, 2024
Fri 4:15 pm
Supplier and Ad Hoc Payment Activities Closed
Supplier and ad hoc payment activities are completed and closed
Period End
Mar. 4, 2024
Mon 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs must be submitted without errors to Data Management
Period End
Mar. 5, 2024
Tue 8:30 am
ISDs EIBs Loaded by Data Management
Data management to finish loading all ISD EIBs to Workday
Period End
Mar. 5, 2024
Tue 4:00 pm
Cutoff for ISD Approvals
All ISDs submitted via manual entries or EIBs must be approved in Workday in order to be posted in the period. Unapproved ISDs will post to the next period
Period End
Mar. 5, 2024
Tue 4:15 pm
ISD Activities Closed
Procurement activities, of which ISDs are a part of, are completed and closed
Period End
Mar. 6, 2024
Wed 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs must be submitted without errors to Data Management
Period End

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