Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2022)
FYE = Fiscal Year End (March 31, 2023)

Date Day Time Deadline Meaning Type
Oct. 11, 2023
Wed 10:00 am
Daily loading of September actuals
Daily loading of September actuals
Budgeting and Reporting
Oct. 12, 2023
Thu 10:00 am
Daily loading of September actuals
Daily loading of September actuals
Budgeting and Reporting
Oct. 13, 2023
Fri 10:00 am
Daily loading of September actuals
Daily loading of September actuals
Budgeting and Reporting
Oct. 13, 2023
Fri 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Oct. 20, 2023
Fri 4:00 pm
Adaptive Forecast Working locked
Forecast Working will be locked
Budgeting and Reporting
Oct. 23, 2023
Mon 4:00 pm
Q2 forecast reports due via FP&A Team Channel
Q2 forecast reports due via FP&A Team Channel
Budgeting and Reporting
Oct. 23, 2023
Mon 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Oct. 24, 2023
Tue 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Oct. 25, 2023
Wed 9:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments
Period End
Oct. 31, 2023
Tue 9:00 am
Period+1 Opens for All Companies
Open next period for all companies
Period End

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