Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Sep. 1, 2021
Wed 5:00 pm
Cutoff for Expense Report Approvals
Expense reports must be approved in order to be included in the period
Period End
Sep. 1, 2021
Wed 5:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period.
Period End
Sep. 2, 2021
Thu 8:00 am
Supplier and Ad Hoc Payment Activities Closed
Supplier and ad hoc payment activities are completed and closed.
Period End
Sep. 2, 2021
Thu 8:00 am
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed
Period End
Sep. 2, 2021
Thu 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs must be submitted without errors to Data Management.
Period End
Sep. 2, 2021
Thu 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs must be submitted without errors to Data Management.
Period End
Sep. 2, 2021
Thu 5:00 pm
Cutoff for Customer Invoice Approvals
Customer invoices must be approved in order to be included in the period (only applicable for Building Ops, FoM, EWS, Services Levy).
Period End
Sep. 2, 2021
Thu 5:00 pm
Cutoff for Cash Sales Approvals
Cash sales must be approved in order to be included in the period.
Period End
Sep. 3, 2021
Fri 8:00 am
Customer Accounts and Revenue Accounting Closed
Cash sales and customer invoices activities are completed and closed.
Period End
Sep. 3, 2021
Fri 12:00 pm
Accounting Journals EIBs Loaded by Data Management
Data management to finish loading all accounting journal EIBs to Workday.
Period End

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