Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2022)
FYE = Fiscal Year End (March 31, 2023)

Date Day Time Deadline Meaning Type
Apr. 5, 2023
Wed 1:15 pm
Accounting Journals Activities Closed
All accounting journals activities are completed and closed
Period End
Apr. 5, 2023
Wed 2:45 pm
Centrally Run Allocations
Centrally run allocations start to be executed
Period End
Apr. 5, 2023
Wed 5:30 pm
Period Closes for Campus Community
Period closes for the campus community
Period End
Apr. 8, 2023
Sat 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Apr. 11, 2023
Tue 5:00 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Apr. 11, 2023
Tue 5:00 pm
Final Adjustments Recorded by Research Finance (FYE Only)
Research Finance to record final adjusting journals and research book closed
Period End
Apr. 12, 2023
Wed 2:00 pm
Ledger Reports Available
Ledger reports, including final allocations and adjustments, available to Faculties and Units
Period End
Apr. 13, 2023
Thu 4:00 pm
Q4 Forecast Reports Due
Q4 forecast reports Excel are due
Budgeting and Reporting
Apr. 14, 2023
Fri 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Apr. 23, 2023
Sun 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll

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