Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Aug. 9, 2021
Mon 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Aug. 10, 2021
Tue 8:00 am
Centrally Run Allocations
Centrally run allocations start to be executed.
Period End
Aug. 10, 2021
Tue 5:00 pm
Ledger Reports Available
Ledger reports, including final allocations and adjustments, available to Faculties and Units.
Period End
Aug. 13, 2021
Fri 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Aug. 23, 2021
Mon 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Aug. 24, 2021
Tue 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Aug. 25, 2021
Wed 8:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments.
Period End
Aug. 31, 2021
Tue 5:00 pm
Period+1 Opens for All Companies
Open next period for all companies.
Period End
Aug. 31, 2021
Tue 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Sep. 1, 2021
Wed 8:00 am
Payroll Activities Closed
Payroll activities are completed and closed.
Period End

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