Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2023)
FYE = Fiscal Year End (March 31, 2024)

Date Day Time Deadline Meaning Type
Jun. 3, 2024
Mon 4:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period
Period End
Jun. 3, 2024
Mon 4:15 pm
Supplier and Ad Hoc Payment Activities Closed
Supplier and ad hoc payment activities are completed and closed
Period End
Jun. 3, 2024
Mon 4:15 pm
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed
Period End
Jun. 4, 2024
Tue 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs must be submitted without errors to Data Management
Period End
Jun. 5, 2024
Wed 8:30 am
ISDs EIBs Loaded by Data Management
Data management to finish loading all ISD EIBs to Workday
Period End
Jun. 5, 2024
Wed 4:00 pm
Cutoff for ISD Approvals
All ISDs submitted via manual entries or EIBs must be approved in Workday in order to be posted in the period. Unapproved ISDs will post to the next period
Period End
Jun. 5, 2024
Wed 4:30 pm
ISD Activities Closed
Procurement activities, of which ISDs are a part of, are completed and closed
Period End
Jun. 6, 2024
Thu 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs must be submitted without errors to Data Management
Period End
Jun. 7, 2024
Fri 8:30 am
Cutoff for Cash Sales Approvals
Cash sales must be approved in order to be included in the period
Period End
Jun. 7, 2024
Fri 8:30 am
Cutoff for Customer Invoice Approvals
Customer invoices must be approved in order to be included in the period (only applicable for Building Ops, FoM, EWS, Services Levy)
Period End

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