Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2023)
FYE = Fiscal Year End (March 31, 2024)

Date Day Time Deadline Meaning Type
Apr. 5, 2024
Fri 8:45 am
Customer Accounts and Treasury Accounting Activities Closed
Cash sales and customer invoices activities are completed and closed
Period End
Apr. 5, 2024
Fri 9:00 am
Banking and Settlement Closed
Banking and settlement activities are completed and closed
Period End
Apr. 5, 2024
Fri 1:00 pm
Cutoff for Accounting Journals and Adjustments Approvals
All accounting journals submitted via manual entries or EIBs must be approved in Workday. Unapproved accounting journals and in progress accounting adjustments will be cancelled
Period End
Apr. 5, 2024
Fri 1:00 pm
Cutoff for AEP Integrations
All AEP integrations must be completed. Cutoff dates depend on which Workday module is impacted by data transfer (Accounting Journals, Supplier Invoices, Customer Accounts, ISDs, etc)
Period End
Apr. 5, 2024
Fri 1:15 pm
Accounting Journals Activities Closed
All accounting journals activities are completed and closed
Period End
Apr. 5, 2024
Fri 4:45 pm
Centrally Run Allocations
Centrally run allocations start to be executed
Period End
Apr. 5, 2024
Fri 5:30 pm
Period Closes for Campus Community
Period closes for the campus community
Period End
Apr. 8, 2024
Mon 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Apr. 9, 2024
Tue 5:00 pm
Final Adjustments Recorded by Research Finance (FYE Only)
Research Finance to record final adjusting journals and research book closed
Period End
Apr. 9, 2024
Tue 11:45 pm
Time Approval
Pay period deadline for managers and leaders to approve employee time submitted in Workday.
Payroll

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