Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2023)
FYE = Fiscal Year End (March 31, 2024)

Date Day Time Deadline Meaning Type
Jul. 25, 2024
Thu 9:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments
Period End
Jul. 26, 2024
Fri 11:45 pm
Data Entry
Deadline for Payroll Administrators to enter employee data in Workday.
Payroll
Jul. 31, 2024
Wed 9:00 am
Period+1 Opens for All Companies
Open next period for all companies
Period End
Jul. 31, 2024
Wed 10:00 am
Payroll Activities Closed
Payroll activities are completed and closed
Period End
Jul. 31, 2024
Wed 4:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period
Period End
Jul. 31, 2024
Wed 4:00 pm
Cutoff for Expense Report Approvals
Expense reports must be approved in order to be included in the period
Period End
Jul. 31, 2024
Wed 4:15 pm
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed
Period End
Jul. 31, 2024
Wed 4:15 pm
Supplier and Ad Hoc Payment Activities Closed
Supplier and ad hoc payment activities are completed and closed
Period End
Jul. 31, 2024
Wed 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Aug. 2, 2024
Fri 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs must be submitted without errors to Data Management
Period End

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