Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2022)
FYE = Fiscal Year End (March 31, 2023)

Date Day Time Deadline Meaning Type
Nov. 6, 2023
Mon 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs must be submitted without errors to Data Management
Period End
Nov. 7, 2023
Tue 8:30 am
Accounting Journals EIBs Loaded by Data Management
Data management to finish loading all accounting journal EIBs to Workday
Period End
Nov. 7, 2023
Tue 8:30 am
Cutoff for Cash Sales Approvals
Cash sales must be approved in order to be included in the period
Period End
Nov. 7, 2023
Tue 8:30 am
Cutoff for Customer Invoice Approvals
Customer invoices must be approved in order to be included in the period (only applicable for Building Ops, FoM, EWS, Services Levy)
Period End
Nov. 7, 2023
Tue 8:45 am
Customer Accounts and Treasury Accounting Activities Closed
Cash sales and customer invoices activities are completed and closed
Period End
Nov. 7, 2023
Tue 9:00 am
Banking and Settlement Closed
Banking and settlement activities are completed and closed
Period End
Nov. 7, 2023
Tue 2:00 pm
Cutoff for Accounting Journals and Adjustments Approvals
All accounting journals submitted via manual entries or EIBs must be approved in Workday. Unapproved accounting journals and in progress accounting adjustments will be cancelled
Period End
Nov. 7, 2023
Tue 2:15 pm
Cutoff for AEP Integrations
All AEP integrations must be completed. Cutoff dates depend on which Workday module is impacted by data transfer (Accounting Journals, Supplier Invoices, Customer Accounts, ISDs, etc)
Period End
Nov. 7, 2023
Tue 2:15 pm
Accounting Journals Activities Closed
All accounting journals activities are completed and closed
Period End
Nov. 7, 2023
Tue 3:30 pm
Centrally Run Allocations
Centrally run allocations start to be executed
Period End

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