Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 31, 2022)
FYE = Fiscal Year End (March 31, 2023)

Date Day Time Deadline Meaning Type
Nov. 7, 2023
Tue 4:00 pm
Period Closes for Campus Community
Period closes for the campus community
Period End
Nov. 7, 2023
Tue 4:00 pm
Ledger Reports Available
Ledger reports, including final allocations and adjustments, available to Faculties and Units
Period End
Nov. 8, 2023
Wed 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Nov. 9, 2023
Thu 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Nov. 15, 2023
Wed 5:00 pm
Payment date for employees
All employees at UBC will be paid on the 15th and last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Payroll
Nov. 23, 2023
Thu 11:45 pm
Time Entry and Submission
Pay period deadline for employees and timekeepers to enter and submit time in Workday.
Payroll
Nov. 24, 2023
Fri 9:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments
Period End
Nov. 24, 2023
Fri 11:45 pm
Time Approval and Data Entry
Pay period deadline for managers and leaders to approve employee time submitted in Workday, and for Payroll Administrators to enter data in Workday.
Payroll
Nov. 30, 2023
Thu 9:00 am
Period+1 Opens for All Companies
Open next period for all companies
Period End
Nov. 30, 2023
Thu 10:00 am
Payroll Activities Closed
Payroll activities are completed and closed
Period End

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