Important Dates

Like many institutions, UBC operates on a financial calendar that runs from April 1 to March 31.

There are a variety of important dates related to procurement, accounts payable, credit card programs, financial reporting, and other activities that it is important to be aware of — especially with regards to the end of the financial year (Fiscal Year End).

CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)

Date Day Time Deadline Meaning Type
Jan. 25, 2022
Tue 8:00 am
Period+1 Opens for Payroll Only
Open next period payroll ledger activity group for all companies, to allow Central Payroll Team to accrue hourly payroll, and process payroll payments.
Period End
Jan. 31, 2022
Mon 5:00 pm
Period+1 Opens for All Companies
Open next period for all companies.
Period End
Feb. 1, 2022
Tue 8:00 am
Payroll Activities Closed
Payroll activities are completed and closed.
Period End
Feb. 1, 2022
Tue 5:00 pm
Cutoff for Expense Report Approvals
Expense reports must be approved in order to be included in the period.
Period End
Feb. 1, 2022
Tue 5:00 pm
Cutoff for Supplier Invoice Approvals
Supplier invoices must be approved in order to be included in the period.
Period End
Feb. 2, 2022
Wed 8:00 am
Travel & Expense Activities Closed
Travel & expense management activities are completed and closed.
Period End
Feb. 2, 2022
Wed 8:00 am
Supplier and Ad Hoc Payment Activities Closed
Supplier and ad hoc payment activities are completed and closed.
Period End
Feb. 2, 2022
Wed 12:00 pm
Cutoff for ISD EIB Submissions
ISD EIBs must be submitted without errors to Data Management.
Period End
Feb. 2, 2022
Wed 12:00 pm
Cutoff for Accounting Journal EIB Submissions
Accounting journal EIBs must be submitted without errors to Data Management.
Period End
Feb. 2, 2022
Wed 5:00 pm
Cutoff for Customer Invoice Approvals
Customer invoices must be approved in order to be included in the period (only applicable for Building Ops, FoM, EWS, Services Levy).
Period End

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