Continuation of Spreadsheet-Based Hourly Payroll Process

With the onset of measures relating to COVID-19 in March this year, UBC's Payroll team quickly pivoted from a paper timesheet-based system to a spreadsheet-based process for the payment of hourly employees, so that hourly payroll could be managed in a physically-distanced work environment. 

Please note the spreadsheet process will now continue through the following pay periods, until the end of August. The process will then be reassessed for future pay periods. 

UBC Payroll is asking department/unit/faculty managers who are responsible for collecting, approving, and submitting hourly employee timesheets to use the spreadsheet process (as opposed to paper timesheets) for the following pay periods:

Email the completed form by each pay period deadline to payroll.continuity@ubc.ca for the Vancouver campus, and ubco.payroll@ubc.ca for the Okanagan campus. This information is also available on the Procedures & Resources for Administrators page.

The spreadsheet has been distributed to campus contacts who are responsible for managing hourly payroll. If you did not receive a copy, or require further information about the process, please reach out to your Payroll Representative who assists you with payroll-related matters, or a member of the Payroll Management team listed on the Contact Payroll page.

Important Note: This does not apply to those business units/departments/faculties that send an electronic file to Payroll. These hours will continue to be processed as normal.

Whether you are hiring through eRecruit, ePAF, or paper, please include a Direct Deposit form completed by the employee.