Changes to Finance Processes

To provide the finance community with information on key changes to finance business processes, these pages detail what has changed, what has not changed, who is affected, and what action to take for each key area.

It is important to note that this information is not related to system changes, but rather to adjustments made in off-system business processes. For information relating to Workday and the university’s systems transition please visit the Integrated Renewal Program website. For support contact the Integrated Service Centre

Learn about the key changes that impact processes relating to payroll.

Learn about the key changes that impact processes relating to purchasing and paying for goods and services.

Learn about the key changes that impact business processes relating to cash transactions.

Some terms previously used by UBC’s finance community in PeopleSoft have changed with the launch of Workday.

Apr. 18, 2024

Don’t forget to include the seal number on your green deposit bag

As part of the HSBC Canada transition to Royal Bank of Canada (RBC), grey coloured tamper-proof deposit bags have been changed to green bags as of...
Apr. 12, 2024

HSBC-RBC Transition project website is now live

The Royal Bank of Canada (RBC) acquisition of HSBC Bank Canada (HSBC) was legally completed on March 28, 2024. A new HSBC-RBC Transition project...
Apr. 12, 2024

UBC Third Quarter 2023/24 Financial Report is now available

The university's third quarter 2023/24 financial report is now available on the UBC Finance website. In addition to the annual budget and financial...
Apr. 23, 2024
Time Entry and Submission
Apr. 24, 2024
Period+1 Opens for Payroll Only
Apr. 24, 2024
Time Approval
Apr. 25, 2024
Data Entry
Apr. 30, 2024
Period+1 Opens for All Companies