Current Employees
Employees can access their pay and tax information through Workday
Pay slips detail standard information about your pay, including statutory deductions, year-to-date earnings, and pension contributions. View all of your pay information by logging into Workday.
To find your T4/T4A slip, log into Workday and go to Personal > Benefits and Pay > My Tax Documents. Employees can also access online tax slips from the Canada Revenue Agency (CRA) website and set up access to online services through your CRA account.
Frequently asked questions
When will I get paid?
All UBC employees will be paid on the 15th and the last day of the month. If you are paid hourly, your payday on the 15th will include hours worked from the 24th day of the previous month to the 8th day of the current month. Your end of the month pay will include hours worked from the 9th to the 23rd of the current month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day. You can find the pay schedule online on the Resources page.
What should I do if I have not received my pay?
UBC’s preferred payment method is direct deposit, which supports timely payments, compliance requirements, cost reduction, and environmental awareness.
Is your information in Workday? If not, please enter your banking information in Workday, as a cheque has likely been mailed to your address on file. If you don’t receive a cheque within 3 weeks from the date you expect payment, please contact the Integrated Service Centre (ISC).
What is an employment verification letter and how can I request it?
Current UBC employees can generate an employment verification letter through the Employment Verification Letter – Distributed report in Workday (review Workday Knowledge Base article on how to create this letter). This letter is typically used when an employee needs to provide proof of employment or income to a third party (e.g. financial institution). The letter will confirm the following information:
- Name
- UnitDepartment
- Title/Appointment position
- Current salary
- Date of hire
- Employment end date (if applicable)
- Last day of leave (if on leave)
Further information, if required, should be provided in a separate verification letter by the employee’s department administrator or supervisor.
Who can help me with filing my income tax return?
UBC staff cannot offer tax advice. Please review the Canada Revenue Agency (CRA) website if you require assistance filing your income tax return.
If you are a student, senior, person with a disability, a newcomer to Canada, or a low-income earner with a simple tax-filing situation, you can contact the Community Volunteer Income Tax Program (CVITP) at 1-800-959-8281 to ask for help. CVITP volunteers work with members of local community organizations who can help you complete and file your return.
Learn more about the Community Volunteer Income Tax Program on the CRA website.
Access the UBC Finance Portal
Find finance-related information for UBC employees, including processes, procedures and guidelines.