Current employees

Employees can access their pay and tax information through Workday

Pay slips detail standard information about your pay, including statutory deductions, year-to-date earnings, and pension contributions. View all of your pay information by logging into Workday. View all apps and select the “Pay” app. 

To find your T4/T4A slip, log into Workday and go to the “Pay” app. Click my tax documents and choose the correct document. Print or save the PDF of your T4 slip. Employees can also access online tax slips from the Canada Revenue Agency (CRA) website and set up access to online services through your CRA account.

Log into Workday

UBC Finance Portal: Find finance-related information for UBC employees including process, procedures, and guidelines

To access the UBC Finance Portal, you will need to log in using your CWL (Campus-Wide Login) credentials and may be promoted with multi-factor authentication (MFA). The portal is your go-to resource for all finance-related employee information, including payroll details, tax documents, and financial updates.

Access to the UBC Finance Portal requires CWL login and multi-factor authentication (MFA).

Log in to the UBC Finance Portal

To access the UBC Finance Portal, you will be prompted to log in with your CWL.

Log In

Why are we moving to a UBC Finance Portal?

The transition to a dedicated finance portal is designed to centralize all financial information in one secure and accessible location. By using this portal, employees can efficiently manage and access sensitive financial data, such as financial procedures and budgeting tools, in a secure environment.

Benefits of the UBC Finance Portal:

  1. Enhanced security: Financial information requires the highest levels of protection. The portal uses secure authentication methods, such as CWL logins and multi-factor authentication, to ensure only authorized users can access sensitive data.
  2. Compliance and confidentiality: The portal meets compliance standards for handling financial data, ensuring that information remains confidential and is managed according to university policies.
  3. Centralized access: A single platform eliminates the need for scattered resources across multiple sites. Employees can find all finance-related tools and documentation in one place, improving efficiency and reducing confusion.
  4. Future-ready framework: Moving to a secure and flexible platform positions us to adapt to UBC’s roadmap of introducing a suite of Microsoft 365 apps into our technology environment.

The UBC Finance Portal represents

Frequently asked questions

When will I get paid?

All employees at UBC will be paid on the 15th and last day of the month. If you are paid hourly, your payday on the 15th will include hours worked from the 24th day of the previous month to the 8th day of the current month. Your end of the month pay will include hours worked from the 9th to the 23rd of the current month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.

What should I do if I have not received my pay?

UBC’s preferred method of payment is direct deposit, which promotes timely payments, compliance requirements, cost reduction, and environmental awareness.

Is your information in Workday? If no, please enter your banking information in Workday as likely a cheque has been mailed to your address on file. If you don’t receive a cheque within 3 weeks from the date you expect payment, please contact the Integrated Service Centre (ISC).

What is an employment verification letter and how can I request it?

UBC Payroll Operations will provide a standard verification of employment letter upon request. The letter will confirm the following information: 

  • Name
  • Faculty/Department
  • Title/Appointment position
  • Current salary
  • Start date
  • End date (if applicable)

Further information, if required, should be provided in a separate verification letter by the employee’s department administrator or supervisor.

To request a verification of employment letter, submit a ticket to the Integrated Service Centre (ISC) with the following information:

  • Full Legal Name
  • Employee ID Number (if known)
  • Department(s)
  • Positions held
  • Start and End Date of employment

Once the ISC receives your ticket with the completed information, a representative will reply with a security question confirming your identity before releasing the letter. For questions or support with this process, please contact the ISC.

Who can help me with filing my income tax return?

UBC staff cannot offer tax advice. Please review the Canada Revenue Agency (CRA) website if you require assistance filing your income tax return.

If you are a student, senior, person with a disability, a newcomer to Canada, or a low-income earner with a simple tax-filing situation, you can contact the Community Volunteer Income Tax Program (CVITP) at: 1-800-959-8281 to ask for help. CVITP volunteers work with members of local community organizations who can help you complete and file your return.

Learn more about the Community Volunteer Income Tax Program on the CRA website.