Payroll Accounting Adjustments

Information to help administrators understand Payroll Accounting Adjustments (PAAs).

A Payroll Accounting Adjustment (PAA) is required each time an end user submits or updates a record in Workday to retroactively change an employee’s costing allocation. Payroll is currently manually entering PAAs to redirect the employee’s salary and benefit costs to the correct worktags.

Here is a list of common PAA questions:

When will a PAA be done?

PAAs to move salary and benefits are only triggered for retroactive costing allocation changes for which there are amounts budget-dated within the date frame of the costing allocation change. At this time, Payroll Accounting Adjustments have been completed up to and including May 9, 2024. This is the date when the Costing Allocation change was approved in Workday. Please only submit tickets for Payroll Accounting Adjustment questions after the stated date has passed when the costing allocation change in question was completed.

Can a given PAA be done on priority?

Requests to process PAAs ahead of the schedule will not be accommodated, as they cause increased delays overall. Automation of PAAs started in September 2021 and is 90% sucessful.

Is there a given PAA (due to a retroactive costing allocation change) in the queue to be done?

We cannot tell what amount will be moved by looking at a PAA line in the PAA report, so even if there is a PAA line to be done in the report it does not guarantee anything. Also, PAA reports are pulled in order as they are being processed, as there is manual manipulation to the reports required.

It is best to understand costing allocation concepts and understand when PAAs are triggered. PAAs to move salary and benefits are only triggered for retroactive costing allocation changes for which there are amounts budget-dated within the date frame of the costing allocation change. Please take the Workday costing allocations training course through UBC Workplace Learning to learn more. Pages 3-10 contain specific information on this matter.

If PAAs have been completed for a pay period, and you are still seeing a discrepancy that you didn’t expect, please submit a ticket through the UBC Self-Service Portal (CWL required).