Staples Business Advantage

Since 2003, UBC has worked with Staples Business Advantage (SBA) as a preferred vendor to supply office materials and related goods to the campus community.

The most recent contract with SBA has been in effect since October 1, 2017, and for the first time includes copy paper.

Campus users can order on SBA’s online ordering platform Order delivery and optional billing are managed through the UBC Bookstore.

Consolidating the ordering of office supplies and paper through supports UBC’s sustainability initiatives. Users also have streamlined access to a wide range of competitively-priced, commonly consumed office supplies and other related items, value-added benefits, and dedicated account managers.

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Financial Operations is also pleased to offer a negotiated rate on the paper-alternative “sugar sheet” through Staples Business Advantage, that is comparable to the price of 30% recycled traditional paper.

Sugar sheet is manufactured using recycled sugarcane waste fibre. This “tree-free” product looks, performs, and feels just like paper — as well as being completely recyclable. Every two boxes of sugar sheet copy paper used (as an alternative to regular paper) saves one tree and reduces approximately 60 kg of CO2 emissions. In addition, the product is:

•    Durable
•    Bright
•    Safe to use for double-sided printing
•    Not prone to jamming
•    Acid free
•    Looks, performs, and feels just like traditional paper
•    Completely recyclable

Like other Staples Business Advantage products, sugar sheet can be ordered through Please use Social Print EWAY item # ISPSUGSHCARTON, and ensure you are ordering PAPER, SUGAR SHEET, 8.5X11, CARTON / 5000 SHEETS. Contact UBC’s account representatives with any questions.

More information about considering the environment when purchasing your office paper is available in the Sustainable Purchasing Guide.

Review these Common Questions to learn more about UBC's agreement with SBA.

What is changing?

UBC has signed a new Agreement with Staples Business Advantage, who continues to be the university’s preferred supplier of office supplies. Additionally, Staples Business Advantage became the preferred supplier of copy paper. Existing users of Staples Business Advantage will experience little or no change. The ordering may be placed on while order delivery and optional billing will be managed through the UBC Bookstore.

As part of the Integrated Renewal Program (IRP), Staples Business Advantage catalogue will be accessible in Workday via punch out catalogues starting in November 2020. More information to come soon!

What is the term of a new Agreement?

The contract commenced effective on October 1, 2017 and expires on April 30, 2022.

What are the benefits of the new Agreement?
  1. UBC will have streamlined access to a wide range of competitively priced, commonly consumed office supplies and other related items.
  2. Value added benefits (at no cost to UBC) include: training seminars, sampling of private label products, and sustainability initiatives.
  3. Dedicated Account Managers will be available to support users with their office supplies requirements.
  4. Simple online ordering is available through, the dedicated website of Staples Business Advantage. By April 2020, the catalogue purchases will be integrated to Workday via punch out.
  5. Distribution of office supplies on the Point Grey campus through the UBC Bookstore means fewer vehicles on campus, which supports safety and UBC’s sustainability values.
What is covered by this agreement?

All UBC faculty and staff may order basic office supplies, copy paper, toner and ink (other than for MDFs), furniture (items that are portable), breakroom and facilities-related consumables, IT supplies (small IT items, accessories related to devices and peripherals).

How can I place orders?

Orders can be placed directly with Staples Business Advantage via utilizing a UBC credit card or Bookstore Open Account as payment mechanisms. In order to maximize the sustainability benefit, please avoid placing orders below $50.

How and when will my order be delivered?

For UBC Point Grey, the Bookstore will receive all supplies and a maximum of 3 cartons of paper and deliver it to you within 2 business days via campus mail.

Paper orders 4+ cartons will be delivered on Monday, Wednesday, and Fridays, by Staples Business Advantage driver.

The orders for UBC Okanagan and other UBC locations will be delivered directly by Staples Business Advantage or via courier service within 2 business days.

Cut off time to guarantee these delivery times is 4:00PM

How do I get started?

Step 1. Submit UBC New/Renewal Open Account Form to the UBC Bookstore (not required for UBCO or if using UBC Visa only)

Step 2. Submit the eway application to Staples Business Advantage for a new user account on (New account application)

How do I update or remove a user from the Bookstore Account?

Submit an Update Existing Open Account Form to the UBC Bookstore (not required for UBCO or if using UBC Visa only)

Supplier Category: 
Office Supplies