Guiding Principles

Employees must use University funds, and will be reimbursed, for expenses incurred to conduct University business, which are reasonable and appropriate.

Questions to ask when considering what is reasonable and appropriate include the following:

  • Does the expense need to be incurred and is there value for UBC?
  • Is there an alternative that is less expensive but still appropriate, safe and convenient?
  • Would this expense be considered excessive/unreasonable from the general public’s view?
  • Is it an arm’s length transaction (i.e. no conflict) that conforms to sound business practice?