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This form is for merchants storing cardholder data and all merchants not included in descriptoins for SAQ A, A-EP, B, B-IP and C.
Personal Data Changes
Use this form if you cannot update your personal information, such as address change or emergency contact information, through the Faculty and Staff Self Service portal.
PG Change Request
Use this form to request changes or additions to Non-Research Only Project/Grant (S PG).
PO Exemption Matrix
Fill out the exemption justification form if your purchase exceeds $3,500 CAD but may be exempted from purchase order requirements.
Purchase Requisition Form
Fill out a Purchase Order (PO) if your purchase is above $3,500 CAD, inclusive of taxes.
Quote Request for Meetings and Events
Use this template when organizing meetings and or events off campus.
Record of Employment
Fill out this form if your UBC employment has been terminated and you plan to make a claim for Employment Insurance. If you are an hourly staff submit this form to request vacation payouts, or a Record of Employment if on reduced hours.
Reference Guide - Determining, Hiring & Paying for Services
Review this guide prior to purchasing services. It provides you detailed information on how to determine, hire and pay an individual or vendor for services.
Refund Reconciliation Log
Use this sample log for documenting and reconciling refunds processed by the merchant department.
Relocation Reimbursement
Faculty members and senior management staff may be eligible to receive relocation funding as outlined in Relocation Policy #82. Please review UBC HR Relocation site for detailed information and forms.