Year End - Procurement and Accounts Payable Key Dates
UBC’s fiscal year end is March 31, but the deadlines for some procurement and accounts payable activities are as early as December.
If your work involves acquiring and/or paying for goods and services, please familiarize yourself with the following dates for the 2020/2021 fiscal year. Note that staff are always encouraged to submit materials as early as possible before each deadline, and that all information relating to upcoming deadlines is available on the Important Dates page.
CYE = Calendar Year End (December 24, 2020)
FYE = Fiscal Year End (March 31, 2021)
| Date | Time | Deadline | Meaning |
|---|---|---|---|
| Dec. 18, 2020 | 5:00 pm | FYE - Purchases that Require Tendering (>$75,000 CAD) | Last day to submit an Approved Purchase/Service Requisition in Workday requiring tendering that need to be delivered and invoiced by Mar 31, 2021. |
| Dec. 23, 2020 | 9:00 am | CYE - Final payment run for cheque payments | The final cheque payment run of the calendar year will be executed and distributed on December 23 (for both US and Canadian payments). |
| Dec. 24, 2020 | 9:00 am | CYE - Final payment run for electronic payments | The final electronic payment run of the calendar year, for all currencies, will be executed and distributed on December 24 (for EFT/ACH, GDS, Direct Deposit). |
| Jan. 15, 2021 | 5:00 pm | FYE - International Purchases that do not Require Tendering (<$75,000 CAD) | Last day to submit an Approved Purchase/Service Requisition in Workday for international suppliers (including US) that do not require tendering, that need to be delivered and invoiced by Mar 31, 2021. |
| Feb. 12, 2021 | 5:00 pm | FYE - Domestic Purchases that do not Require Tendering (<$75,000 CAD) | Last day to submit an Approved Purchase/Service Requisition in Workday that do not require tendering, that need to be delivered and invoiced by Mar 31, 2021 |