Reminder to set up your supplier early in Workday
In Workday, a supplier request should be initiated when you are engaging a new supplier for a purchase order or invoice payment.
Supplier setup is a critical step in the issuance of purchase orders and payment of supplier invoices.
As we head towards the end of the fiscal year, there is an expected increase in the volume of financial transactions and requests within Workday. A reminder to UBC requestors — those purchasing goods or services — to ensure your supplier is set up in advance of the invoice being issued.
UBC departments have access to request a new supplier to be set up in Workday internally. While this option requires coordination with the supplier to obtain the mandatory documents, it allows UBC Workday users to have more visibility and control over the approval process in comparison to the external submission via the supplier self-registration site. Please refer to the Workday knowledge base article: Internal – Create Supplier Setup for instructions.
There is no requirement for suppliers to request their registration themselves and the Accounts Payable team will not contact the supplier if their setup is already completed.
For more information on supplier setup, please refer to the following resource: